It is the responsibility of organiser's employees, contractors and exhibitors to:

  • Comply with these guidelines, the organiser's health and safety policy and local relevant law regarding health and safety;
  • Safeguard the health and safety of themselves and others who may be affected by their acts or omissions;
  • Seek advice where there is any doubt regarding the correct action to take or the standard required;
  • Comply with the reasonable requests of the organiser's appointed health and safety staff and floor managers or any other health and safety official.

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Copies of this document can be obtained from Please note however that this work is protected by the law of copyright. It is not permitted to replicate this work in any other form without express permission of the author. © X-Venture Ltd 2011.

Translations into other languages must display the version number to avoid out of date translations being used.


Feedback on the utility of this guide or suggestions for improvements would be welcome via the website.

We will use this valuable input to make the necessary evolutionary changes to the guide based on this feedback every 6 months.


These guidelines represent a suggested minimum standard to which the organiser aspires in connection with running an event / exhibition. This document does not represent the law in any particular country, nor are they representative of a venue's regulations. It is for guidance only and use is at your own risk.

We make no warranty that this guidance will meet your requirements or that its content is accurate or reliable.

These guidelines are not a substitute for independent advice and you should obtain professional advice where appropriate.

To the fullest extent permitted by law, the authors will not be liable for any claims of any nature whatsoever (including but not limited to indirect or consequential loss or damage, loss of business, loss of opportunity, loss of data, loss of profits) arising out of or in connection with the use of these guidelines.

It is the responsibility of every organiser's employee, contractor and exhibitor to ensure that it safeguards health and safety and to comply with all applicable health and safety laws and the venue's own regulations.

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